COMNAP Meetings 2025
37th Annual General Meeting (AGM)
5−8 August 2025
Warsaw, Poland
The AGM will be held as an in-person, Members-only, meeting. Registration is required to attend. Registration will open in the first quarter of 2025.
Annual General Meeting 37 (2025)
Tuesday 5, Thursday 7 & Friday 8 August, 2025
Warsaw, Poland
The 37th COMNAP AGM (2025) will be held as an in-person meeting. A prelimary agenda for the AGM is available below.
Agenda
Item 1: Opening
Item 2: Adoption of COMNAP AGM 36 (2024) Final Report
Item 3: Chair’s Report
Item 4: Executive Secretary’s Report
Item 5: Reports from ATCM and CEP representatives and invited experts
Item 6: Administrative & policy matters
Item 7: Improving support of science & international collaboration
Regional break-out groups and information exchange
The Regional Group sessions will be: Peninsula, Ross Sea Region, East Antarctica, Dronning Maud Land,
Larsemann Hills Management Group, & High Plateau.
Item 8: Projects
Item 9: Expert Groups/Topical discussions
The Expert Groups sessions will be: Air Operations, Environmental Protection, Education & Outreach, Marine Platforms,
Science Facilitattion, Safety, Advancing Critical Technologies, Human Biology & Medicine.
Item 10: Strategic directions
Item 11: Project plan 2026–2031
Item 12: Finance
Review of preliminary statement of accounts 2024–25; Draft budget 2025–26
Item 13: Election of officers
Item 14: Future AGMs and symposiums
Item 15: Any other business
Item 16: Close
Meeting Papers
COMNAP Members and Observer programmes are welcome to submit AGM Meeting Papers for any agenda item by 25 July.
Please submit in English as a Word document to sec@comnap.aq.
Expert Group Topical Discussion Forums
1. Air Operations: Facilitators: Rod Arnold & Sven Lidström
2. Advancing Critical Technologies: Facilitators: Özgün Oktar & Anand Singh
3. Marine Platforms: Facilitator: Miki Ojeda
4. Education, Outreach & Training: Facilitator: Andrea Peña Aguirre
5. Science Facilitation: Facilitators: Yan Ropert-Coudert & Yogesh Ray
6. Safety: Facilitator: Gen Hashida
7. Environmental Protection: Facilitator: Andrew Titmus
8. Medical (JEGHBM): Facilitator: Giichiro Ohno
Regional Break-out Group Sessions
1. Peninsula: Facilitator: Agnieszka Kruszewska
2. Ross Sea Region: Facilitator: Gianluca Bianchi Fasani
3. East Antarctica: Facilitator: Matt Filipowski
4. Larsemann Hills Management Group: Facilitator: Mandi Livesey
5. High Plateau: Facilitator: Margaret Knuth
6. Dronning Maud Land: Facilitator: Uwe Nixdorf
COMNAP Symposium 21 (2025) - our antarctic future
The COMNAP Symposium 21 (2025) will be held as part of the COMNAP AGM 37 (2025) on Wednesday 6 August 2025.
An open call for presentations and posters will be announced in the early new year.
General Principles
“Welcomed, safe & respected”
Meeting the COMNAP Objectives requires the talents and perspectives of people with different personal, cultural, and disciplinary backgrounds. We are committed to welcoming and respecting these differences. We ask our AGM hosts to recognise this and to support all delegates to feel welcomed, safe, and respected at the AGM and associated events.
“Green Meeting”
A "green" meeting is one that is organized and implemented in such a way as to minimize negative impacts on the environment and promote a positive social impact for the host community and for participants. When planning for the AGM, we ask you to consider a few options to make our meeting “greener”. Here are some things to consider:
Reduce the amount of printed materials at the meeting venue and, when printed materials are necessary, please ensure there is a paper recycling bin/system for delegates to use. The Secretariat will utilise electronic distribution of meeting papers and handouts.
Minimise packing and shipping materials.
Create reusable or recyclable badges to minimise waste after the meeting concludes.
Reduce single-use plastic in food service ware, including by not providing water in plastic single-use bottles. Ask delegates to bring their own water bottles or use reusable glassware.
Buy local and utilise local suppliers of services.
Provide food that is local and in season. Ask your catering company about their plans for uneaten food and if leftovers can be donated.
Minimise giveaways, or ensure giveaways are made of greener material choices and minimise any plastic wrappings.
Provide information to delegates on local mass-transit/public transportation options to/from the AGM venue.
Minimise travel distance for delegates choosing venues close to international transit hubs.
Provide information on hotels that have “green credentials”.
Partner with the local community to support a local “green” programme that delegates can choose to donate to or support in some way while they are there.